RWA '11 · 15 Year Reunion
Volunteer
Outreach Brief.
Breakdown
of the events
Two parts, one Saturday. Part 1 happens at the school. Part 2 moves off-site to a restaurant / terrasse in the neighbourhood of the school (exact spot to be confirmed in the coming months). Every ticket includes a donation toward refurbishing the school auditorium.
School Day
- Donation to the school auditorium refurbishment
- Walk the halls one more time
- Refreshments at the school
- Grads only · no +1
Model Student
- Donation to the school auditorium refurbishment
- Entry and refreshments for both portions
- Meal included at the ECA
- Additional tickets for +1 can be purchased for the After-School Activity portion
After School
Activity ECA
- Donation to the school auditorium refurbishment
- Meal + drinks included
- +1 allowed · additional $50 each
- No School Day access
The job.
Get every classmate's confirmed RSVP — so we can lock in deposits, donations, and the night itself.
Real outreach to real people.
Everyone's a little hard to track down 15 years later. This is the part the spreadsheet can't do — a real person picking up the phone, sending the message, and following up. Thank you for being that person.
Reach out to the names you can over a couple of weeks. Names are sorted by priority — start at the top of your section and work down. We'd rather do this thoroughly than fast, so take your time.
The conversation.
We're gathering confirmed RSVPs so we can finalize event coordination, deposits, and donations. Open column E and walk them through the survey live — on a call, WhatsApp, Instagram DM, or FB Messenger.
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Open column E for that row.
It's their personalized survey. Don't share one link across people.
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Reach out wherever they'll see it.
Call, WhatsApp, text, Instagram DM, FB Messenger — meet them on whichever channel they actually use. If one goes quiet, try another before stepping away.
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Read the questions; capture answers as they go.
Type their replies straight into the form. Submit when done.
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Log S–W back in the sheet.
Date, +1 to # of reach-outs, notes, tick V if they joined WhatsApp, next steps.
If they did the interest form
You're reconfirming what they already told us — phone, best channel, +1, donation. Short and easy.
If they never responded
Get the critical info from scratch — same survey, every field matters. RSVP is the priority.
Say something like
"Hey — confirming RSVPs for the RWA '11 reunion, Aug 29 in Montreal. Got a couple minutes? I'll run a quick survey with you so we can lock in your spot."
Working the sheet.
Now log it. Find the first un-claimed row, put your initials in R, open column E, reach out, then write back what happened in S–W.
Open the sheet from the volunteer email.
Find the first row without an Outreach Owner (col R).
Put your initials in R so no one doubles up.
Open the survey link in column E — it's personalized.
Reach out, then log S–W when done.
The columns you own
Always close with
"Join the class WhatsApp group so we can reach you day-of."
Then tick column V in the sheet when they're in. The QR is in Resources below — a huge help for coordinating August 29.
Resources & people.
Everything you might need — the public site, both WhatsApp groups, the planning crew. Bookmark whatever you'll use during a call.
All the info — for everyone.
The public site for the class. Date, venue, FAQ, RSVP. Send classmates here if they want context before the call.
rwa-reunion-2026.pages.dev ↗
Stuck or unsure?Write the planning crew.
Anything from "this person moved" to "survey link broken" — we'll sort it.
rwaclassof2011@gmail.com ↗
Aug 29, 2026 · Montreal.
Outreach window: now through mid-July. Final RSVP cutoff in early August.
~3 months to lock everyone in.
For volunteers
Coordination Chat
Where the outreach crew syncs — questions, broken links, shared notes. Join before you start calling.
chat.whatsapp.com/Hrt0qNAeNu88mOrIPwTHGQ
For the whole class
General Class Chat
The day-of group. Share this QR with classmates after their survey — it's the "always close with" link.
chat.whatsapp.com/CRAeppfeMKgLF9SFM9jO4P
The Planning Crew
Meg Joong
Marissa Yap
Alison Labow
Carolyn Booth